Payroll Reports and Snapshots

Open Allocations → Payroll → Report to see payroll by employee and grant. Choose any From and Through pay dates; you are not limited to calendar months.

The report shows:

• one row per employee;
• one column per grant represented in the range;
• an Unresolved amount; and
• each employee’s total received payroll cost.

The employee totals, grant totals, and unresolved cents come from the same exact source costs shown in All payroll.

Live Reports

The report is live. New payroll, evidence, or corrections update it automatically. GrantLink does not ask you to close or reopen a payroll period.

An empty date range is not complete. A range containing payroll is Supported only when:

• every included payroll cent is assigned;
• every included payroll run is matched to exact QuickBooks expense lines; and
• the report has not changed since you loaded it.

Otherwise, the page displays Working report and explains whether allocations, QuickBooks matching, or both remain incomplete.

Save a Snapshot

A snapshot preserves exactly what the report showed at that moment. It does not stop the live view from changing.

1. Choose the date range.
2. Review the employee-by-grant table and unresolved amount.
3. Choose Save snapshot.
4. If the report is incomplete, review the dialog and choose Save working snapshot only when you intentionally want an incomplete record.

A complete range saves as Supported. An incomplete range can save only as Working. GrantLink rejects a stale snapshot if the live report changed after you opened it, so refresh and review the current numbers.

Saved snapshots preserve employee and grant labels, source-cost references, and allocation-revision references. Later corrections or renamed records do not rewrite them.

When to Use Each Version

• Use the live report for current management and questions.
• Use a Working snapshot to preserve an interim version with its open items clearly disclosed.
• Use a Supported snapshot when you need a reproducible record of fully assigned and QuickBooks-matched payroll for the selected range.

“Supported” describes GrantLink’s evidence and reconciliation state. It does not mean compliant, audit approved, certified, submitted to a funder, or guaranteed reimbursable.

This version does not export payroll reports to PDF or workbook, submit them externally, or show payroll allocations as authoritative effective actuals in every other GrantLink report.