Everything your grant spreadsheets do, built on QuickBooks.
Retire the grant spreadsheets
Budgets, actuals & mapping stay live from QBO
Restricted funds stay in view
Award, spend, and balance left on every fund
Catch overspend before closeout
Pacing flags under- and over-spend before the period ends
The grant work isn't in the spreadsheet. It's in the month you spend rebuilding it.
Close the books, export from QBO, recategorize, rebuild the funder workbook, send the PDF, then watch one backdated transaction undo three months of allocations. GrantLink takes that work off your plate.
Auto-classify every grant expense
Set rules once and recurring QuickBooks transactions classify themselves to the right grant, budget line, and program, even one bill split across three grants.
Track restricted funds correctly
Tag each grant as unrestricted, temporarily, or permanently restricted. The restriction follows the money through allocations, reports, and exports.
See award vs. received in one view
Log every draw against the award and let GrantLink match QBO deposits back to grants. You always know what's been received and what's still out.
The accountants who do this work, use it on real clients.
GrantLink handles the grant compliance and restriction tracking that QuickBooks simply wasn't designed for. It's saved me from building manual workarounds for every client, and the reporting that comes out the other end is something I can actually hand to a funder.
Geoff Pavey
Founder, 501c Bookkeeping
- Nonprofit-only bookkeeping firm
- Verified GrantLink customer
The master grant tracker, live from QuickBooks.
Map each budget line to its QuickBooks account once. Every transaction your bookkeeper posts in QuickBooks lands in the right grant, month, and line on its own, so budget vs actual across the whole portfolio is always current, never rebuilt by hand.
| Grant | Jan 2026 | Feb 2026 | Mar 2026 | Apr 2026 | Total |
|---|---|---|---|---|---|
| Housing Stability Fund | $34,555 | $38,060 | $37,069 | $13,836 | $172,222 |
| Personnel6000 · Salaries | $28,140 | $31,200 | $30,410 | $10,980 | $140,730 |
| Participant aid6200 · Direct assistance | $6,415 | $6,860 | $6,659 | $2,856 | $31,492 |
| Community Action Grant | $26,625 | $33,947 | $33,947 | — | $121,895 |
| Early Childhood Fund | — | $8,155 | — | $9,350 | $191,447 |
| Nutrition Programcloseout | $388 | — | $8,079 | — | $46,758 |
| Total | $61,568 | $80,162 | $79,095 | $33,166 | $295,917 |
Tied to your chart of accounts
Each budget line maps to a QuickBooks GL account. Posted spend auto-lands on the right line, with no manual categorizing.
Every grant, every month
Spent, Budget, or Cumulative, by month or by fund. Overspend flags itself in red before the funder ever sees it.
Export-ready in one click
Hand the whole portfolio to the board or a funder as Excel, straight from the live grid.
Three jobs nothing else does this well
Everything runs on the same QuickBooks-synced data, so the budget, the pace, and the funder report all agree.
Upload the funder's Excel template. We fill it in on the grant's reporting cadence.
Attach the actual workbook your funder asks for. Formatting, formulas, and merged cells stay intact. Each cycle, GrantLink drops grant data from QuickBooks into the right cells and hands you back a finished file.
- A template library per funder, in each funder's exact format
- Regenerate monthly against fresh QBO data, same template
- Excel or PDF output, ready to send
| Line | Budget | Spent | Variance |
|---|---|---|---|
| Personnel | — | — | =B-C |
| Supplies | — | — | =B-C |
| Travel | — | — | =B-C |
| Line | Budget | Spent | Variance |
|---|---|---|---|
| Personnel | $50,000 | $32,400 | $17,600 |
| Supplies | $24,000 | $18,750 | $5,250 |
| Travel | $8,000 | $3,120 | $4,880 |
Know whether each grant is pacing correctly before the month closes.
Pace monitor compares expected spend against live QuickBooks allocations, then gives the accountant a concrete next action: catch up, slow down, review closeout risk, or finish setup before trusting the numbers.
- Expected spend, actual, variance, and required monthly pace in one view
- Budget-line action focus: which line needs catch-up or closeout review
- Optional AI review without letting AI touch the deterministic calculations
Pace monitor on a grant detail page
AI handles the presentation. Your accountant keeps the numbers.
Generate branded, password-protected funder and board reports from grant data your team has already reviewed. Mix the financials with impact docs you upload. The AI never writes back to QuickBooks, and it doesn't invent numbers.
- Scoped to grant, program, funder, or org-wide, and you set it every time
- Your logo, your colors. Share by link, lock with a password
- Impact narrative woven in from the program docs you upload
And everything else you'd expect
Silver Intuit App Partner
Listed on the QuickBooks App Store
Your books stay in QuickBooks. GrantLink reads from them.
Read-only by default. You decide what GrantLink is allowed to write back, if anything at all. Your accountant keeps doing the books in QuickBooks; your team gets the grant tools.
Works with the QuickBooks setup you already have: Customers, sub-customers, Projects, Classes, Locations, and transaction custom fields. No re-tagging, no migration. A single grant can span more than one of these when it has to.
Read-only mode
Import and report without GrantLink ever touching your books
Official Intuit OAuth
We never see your QuickBooks credentials
Encrypted tokens at rest
Revoke access any time from either side
Incremental sync
Webhooks and scheduled pulls keep data current without re-imports
You choose how much access GrantLink gets
Read-only
Import & report, recommended default
Selected writebacks
Pick exactly which changes are allowed
Full writeback
Turn on supported automation intentionally
From QuickBooks to a filled funder report
No migration, no re-tagging. Connect in read-only mode and you can be generating reports the same afternoon.
Connect QuickBooks
Read-only OAuth in a couple of clicks. Your existing Customers, Classes, and Projects map straight in, with no re-tagging and no migration.
GrantLink keeps it organized
Every synced transaction flows into the right grant, budget line, and restriction. Allocations and pace stay current on their own.
Hand off the funder report
Your funder's exact template, filled from QuickBooks data and ready to send as Excel or PDF, the same afternoon.
Prefer a guided tour? Book a fit check and we'll set it up on your actual QuickBooks file with you.
Built for the people who run nonprofit grant finance
Built for nonprofit finance teams
Finance managers, staff accountants, and bookkeepers who own grant reporting. Track restricted funds, budget vs actual, and funder reports on top of the QuickBooks file you already keep with no new ledger to learn and no spreadsheets to rebuild each month.
See what's includedBuilt for accounting firms
Firms and fractional finance teams serving multiple nonprofit clients. One login across every client's QuickBooks setup, unlimited team members, no seat-based pricing, and you can resell funder-ready reports as a service line.
See how firms use GrantLinkSimple pricing for grant finance teams.
One subscription per organization, unlimited team members. Prices already include the 50% early-bird discount.
Starter
For a single nonprofit getting its grants in order.
Only billed monthly
- QuickBooks sync
- Grant & fund management (5 max)
- Funder management
- Program management
- Budget tracking
- Expense allocations
- AI assistant
- Excel & CSV reports
Professional
Most popularFor growing nonprofits with active funder reporting.
Only billed monthly
- QuickBooks sync
- Grant & fund management (25 max)
- Funder management
- Program management
- Budget tracking
- Expense allocations
- AI assistant
- Excel & CSV reports
- Claims builder
Unlimited
For established nonprofits that want no limits.
Only billed monthly
- QuickBooks sync
- Unlimited grants & funds
- Funder management
- Program management
- Budget tracking
- Expense allocations
- AI assistant
- Excel & CSV reports
- Claims builder
Keep QuickBooks. Drop the spreadsheets.
Start the free trial and connect in read-only mode, or book a 20-minute QuickBooks fit check on your own file first.
Read-only by default · Cancel anytime