Source transactionShared program supplies
Bill #1842 · Posted Mar 18
Transaction amount$4,800.00
Source stays unchanged in read-only mode
Stop rebuilding your grant spreadsheets.
GrantLink keeps grant budgets, actuals, and funder reports current with QuickBooks—so your team can close the books without starting over.
14 days free · Card required · QuickBooks is read-only by default
app.grantlink.org/grants/budget-vs-actual
Grants
ListBudget vs actual
| Grant | Jan 2026 | Feb 2026 | Mar 2026 | Apr 2026 | Total |
|---|---|---|---|---|---|
| Housing Stability Fund | $34,555 | $38,060 | $37,069 | $13,836 | $172,222 |
| Community Action Grant | $26,625 | $33,947 | $33,947 | — | $121,895 |
| Early Childhood Fund | — | $8,155 | — | $9,350 | $191,447 |
| Nutrition Programcloseout | $388 | — | $8,079 | — | $46,758 |
| Total | $61,568 | $80,162 | $79,095 | $33,166 | $295,917 |
SpentBudgetCumulative
By monthBy fund
Budgeted $767,475Spent $295,917Remaining $471,559Excel
Retire the grant spreadsheets
Budgets, actuals & mapping stay live from QuickBooks Online
Restricted funds stay in view
Award, spend, and balance left on every fund
Catch overspend before closeout
Pacing flags under- and over-spend before the period ends
Automate the repeatable. Review the exceptions.
Use rules for supported recurring QuickBooks activity while unmatched or ambiguous transactions remain visible for finance review.
Track restriction activity with evidence
Record restriction releases, connect supporting expenses, and preserve reversal and review history alongside the grant.
See awards and recognized receipts together
Compare award amounts with supported QuickBooks receipts, and route ambiguous matches into review instead of forcing an answer.
From transaction to funder report
One QuickBooks expense. Three grants. One clear trail.
Split shared costs across grants without rewriting the original QuickBooks transaction. GrantLink keeps each reviewed allocation connected to its source, budget category, rationale, history, and reporting output.
Source transactionReviewed allocation
100% allocatedYouth opportunity50%$2,400
Community access30%$1,440
Healthy families20%$960
Rationale recordedReviewed by finance
Grant-ready outputs
Budget actuals
Reimbursement claim support
Funder report
Allocation history
Every output stays connected to the reviewed source.
Silver Intuit App Partner
Listed on the QuickBooks App Store
QuickBooks remains your accounting system
Official Intuit OAuth · Read-only by default · Supported writebacks are optional
Watch it work
From monthly close to funder-ready work.
Follow four working product moments: review and allocate shared costs, track grant position, catch pace pressure, and prepare finance outputs.
1Review & allocate
Automate the repeatable. Review the exceptions.
Use rules for supported recurring transactions, then keep ambiguous activity visible for finance review. When one bill spans grants, set the split and record the rationale. Go ahead — drag it.
- Controls prevent duplicate targets and over-allocation
- Rationale and allocation history stay with the split
- Each allocation remains connected to its QuickBooks source
2Track position
Budget context without rebuilding the tracker.
Map grant budget categories to supported QuickBooks accounts. GrantLink compares budgets with reviewed actuals from the latest successful sync and keeps account-level context close by.
- Surface over-budget and allocation-threshold conditions
- Spent, budget, or cumulative — by month or by fund
- Export finance views for downstream review
3Catch risk
See pace pressure before closeout.
Compare expected spending with reviewed actuals and surface the budget lines that need attention, including the monthly pace required to close out on track.
- Expected, actual, variance, and required pace in one view
- Surface fast, slow, over-budget, and closeout conditions
- Optional AI review — it never touches the calculations
4Prepare outputs
Turn reviewed data into a report run.
Use grant-scoped templates and reviewed finance data to generate a new report version, then export supported Excel or PDF outputs for finance review.
- Grant-scoped templates, versions, and report runs
- Regenerate against the latest reviewed finance data
- Excel or PDF output prepared for review
From the field
The accountants who do this work, use it on real clients.
GrantLink handles the grant compliance and restriction tracking that QuickBooks simply wasn't designed for. It's saved me from building manual workarounds for every client, and the reporting that comes out the other end is something I can actually hand to a funder.
GP
Geoff Pavey
Founder, 501c Bookkeeping
- Nonprofit-only bookkeeping firm
- Verified GrantLink customer
Funder reporting
Reports you can trace back to the books
Prepare quarterly reports and reimbursement claims without rebuilding the support in spreadsheets. Each amount stays tied to the reviewed allocation and QuickBooks transaction behind it.
Quarterly financial report
Community Action Grant · Q2
Reporting period
April 1 – June 30, 2026
Award amount
$250,000
Budget categoryPeriodCumulative
Personnel$42,600$118,400
Program supplies$13,820$31,240
Participant support$9,460$22,810
Reimbursement support
Claim amount
$18,460
Supported expenses
12
Reviewed allocations and QuickBooks source references remain with the claim record.
Allocation history
Split reviewed
50% · 30% · 20%
Rationale recorded
Shared program supplies
QuickBooks source linked
Bill #1842
Who it's for
Built for the people who run nonprofit grant finance
Built for nonprofit finance teams
Grant managers, finance managers, staff accountants, and bookkeepers who own grant reporting. Track restricted funds, budget vs actual, and funder reports on top of the QuickBooks file you already keep with no new ledger to learn and no spreadsheets to rebuild each month.
See what's includedBuilt for accounting firms
Firms and fractional finance teams serving multiple nonprofit clients. Standardize allocation review, exception handling, and recurring funder reporting without changing how each client keeps its QuickBooks file.
See how firms use GrantLink
Your grant data, wherever you work. GrantLink also runs as a ChatGPT plugin for asking about grants, funders, and deadlines in plain English.
Early Access pricing
Simple pricing for grant finance teams.
One subscription per organization, unlimited team members. Lock in today’s price while GrantLink is in Early Access.
Starter
For a single nonprofit getting its grants in order.
$25/month
Only billed monthly
- QuickBooks sync
- Grant & fund management (5 active grants)
- Funder management
- Program management
- Budget tracking
- Expense allocations
- AI assistant
- Excel & CSV reports
Card required. You will not be charged until the 14-day trial ends.
Professional
Most popularFor growing nonprofits with active funder reporting.
$75/month
Only billed monthly
- QuickBooks sync
- Grant & fund management (25 active grants)
- Funder management
- Program management
- Budget tracking
- Expense allocations
- AI assistant
- Excel & CSV reports
- Claims builder
Card required. You will not be charged until the 14-day trial ends.
Unlimited
For established nonprofits that want no limits.
$150/month
Only billed monthly
- QuickBooks sync
- Unlimited active grants & funds
- Funder management
- Program management
- Budget tracking
- Expense allocations
- AI assistant
- Excel & CSV reports
- Claims builder
Card required. You will not be charged until the 14-day trial ends.
Need help choosing? Book a 15-minute fit check.
Managing multiple nonprofit clients? Ask about firm pricing.
Keep QuickBooks. Drop the spreadsheets.
Start the free trial and connect in read-only mode, or book a 15-minute QuickBooks fit check on your own file first.
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