Payroll
Correct a Payroll Allocation
Correct evidence or grant distribution in chat while preserving prior versions, exact-cent conservation, and a clear approval boundary.
Use normal GrantLink chat when saved payroll evidence or a grant distribution is wrong. Corrections add history; they do not erase the original decision.
Request a Correction
- From Allocations → Payroll, open the employee cost.
- Choose Ask about this payroll cost, or open normal chat and identify the employee, component, and pay date.
- State the factual correction and name the supporting person or record.
- Review the assistant’s before-and-after explanation.
- If the grant dollars change, choose Approve or Do not approve in the dialog.
For example:
“The September 12 activity record confirmed 45% Youth Outreach and 55% Family Navigation for Maya’s August 30 regular wages.”
For a $4,000 cost previously allocated 60%/40%, the assistant should explain that Youth Outreach decreases by $600, Family Navigation increases by $600, total payroll is unchanged, saved snapshots remain unchanged, and QuickBooks is unchanged.
Why Approval Appears
The assistant may reason about the request and compose the complete distribution, but it cannot approve its own financial edit. GrantLink validates the exact proposed result, then the approval dialog interrupts the chat only when the model-composed change affects grant dollars.
Approving resumes that exact edit. Changing the request requires a new approval. A direct workspace Save is already the authorized admin’s explicit action and does not add a second dialog.
What History Preserves
The payroll inspector retains each evidence and allocation revision with its attributed note and time. A correction does not rewrite an earlier report snapshot. The live report updates; a saved snapshot continues showing the labels and amounts that existed when it was saved.
If an edit response is interrupted, GrantLink checks the operation receipt before claiming success or offering another attempt. Do not submit the same correction again while its outcome is unknown.
Source Revisions and Voids
A corrected payroll register with the same payroll run identifier creates a source revision. It does not silently replace the earlier file. An off-cycle run is imported as another run.
If the payroll source run itself is void, tell GrantLink to void that imported run and provide the reason. The run leaves the live report, while its costs, evidence, and history remain preserved. Negative reversal rows are not supported.
Correcting a GrantLink allocation is not the same as correcting payroll-provider records or QuickBooks. Coordinate provider, tax, and accounting changes separately when the underlying payroll transaction is wrong.