Grant accounting shouldn't require a spreadsheet empire
Spreadsheet Chaos
Tracking 5+ grants across separate spreadsheets while reconciling back to QuickBooks. One mistake means hours of detective work.
8-12 Hours Monthly
Month-end close becomes a grant allocation nightmare. Staff time spent on compliance instead of mission-critical work.
Audit Anxiety
Restricted fund misallocations create compliance risk. One finding can jeopardize future funding and organizational reputation.
Everything you need, nothing you don't
GrantLink is the orchestration layer between your grants and QuickBooks. We handle the complexity so you can focus on impact.
Smart Allocation Engine
Define allocation rules once—by percentage, actual, or hybrid. GrantLink automatically splits shared expenses across grants and posts clean journal entries to QuickBooks.
- Cost pool automation
- Personnel time allocations
- Indirect cost rate support
Budget vs. Actual
Real-time dashboards show spending against each grant budget. Know instantly when you're approaching limits or falling behind on drawdowns.
Fix Queue
Transactions that violate grant policies get flagged automatically. Review and fix issues before they become audit findings.
Claims Builder
Generate reimbursement requests for cost-reimbursement grants. Creates proper invoices in QuickBooks tied to the funder.
Document Storage
Upload grant agreements, award letters, and supporting documentation. Everything lives alongside your financial data.
Funder reports in minutes, not days
Tell the AI what report you need. It pulls your financial data, structures the narrative, and generates a polished document ready for your funder.
Conversational Interface
Ask for what you need in plain English. "Generate Q3 progress report for the Ford Foundation grant."
Shareable Portals
Send funders a beautiful web link instead of email attachments. Track when they view it.
PDF Export
Download print-ready PDFs for funders who need formal documentation.
• Grant period: Jan 1 - Dec 31, 2025
• Budget: $100,000
• Spent to date: $68,000 (68%)
What outcomes should I highlight? I see you've served 450 students against a target of 400.
Simple, transparent pricing
No per-grant fees. No hidden costs. Pay for what you need.
For small nonprofits getting started with organized grant tracking.
For growing organizations managing multiple funders and grants.
For larger organizations with complex multi-program needs.
Financial Summary
Reports funders actually want to receive
Instead of emailing PDF attachments, send funders a beautiful, interactive web portal. They can view financial summaries, drill into categories, and download documentation—all from a single link.
Public Link
Anyone with the link can view
Passcode Protected
Require a 6-digit code to access
Works with QuickBooks you already use
No migration required. GrantLink connects directly to your existing QuickBooks Online account and syncs in real-time.
Stop fighting your accounting software
Join nonprofits who've reclaimed hours every month and eliminated grant compliance headaches.